Accommodations

DoubleTree by Hilton Policies and Procedures
Pricing Commitment
Due to fluctuation in prices, the DoubleTree by Hilton, Appleton may not make a firm price commitment until 30 days
prior to a function.
Guarantees
The final attendance count and food options for functions must be specified Seven (7) business days in advance. This number is considered a guarantee. Therefore there are absolutely no changes after the seven (7) day cutoff.
Credit
All charges must be paid in advance of the scheduled event unless a completed credit card authorization or approved direct bill application has been completed with the Double Tree by Hilton, Appleton.
Charges & Tax
For the service personnel, a service charge is applicable to all food, beverage, and audiovisual equipment charged to the account. The service charge is taxable by Wisconsin State Law.
Storage Fee
Arrangements should be made in advance for items to be shipped and stored onsite. We accept packages up to 48 hours prior to the event date. For storage longer than 48 hours a fee may apply. The amount will be based on the group’s storage needs on an individual basis. Unless prior arrangements have been made, no items will be stored in any meeting room overnight.

Double Tree by Hilton, Appleton is not responsible for any items that are left in meeting rooms overnight.
Regarding Cake storage: DoubleTree by Hilton Appleton will not guarantee space to store cake or desserts that are being
brought in.
Food Policies
According to the Wisconsin Administration code [DH & SS, Section 196.07], no food may be allowed in any function room of
the hotel from outside sources. All food and beverages purchased through the Double Tree by Hilton, Appleton must be
consumed on the premises and may not leave the function area. The exception to the food policy is – Wedding cake may be
brought into an event but must be purchased through a licensed bakery.
General Policies
All banquet functions must be completed by 12:00 a.m. All rooms must be cleaned and vacated within one (1) hour of the Event conclusion. Absolutely no personal belongings or valuable items are to be left in the banquet hall after an event has concluded, the only exception is centerpieces or decorations which have no apparent value.